Overview of Evo Docs Solution
Great news! Evo Docs Copilot skill is now available to everyone. This handy feature helps you quickly find information in your Collaborate documents - no more scrolling through endless pages to find what you need.
What is Evo Docs?
Think of Evo Docs as your smart document assistant. It helps you find specific information buried in your documents, saving you time and making your workday easier.
How It Works
Simply upload documents to Collaborate and tick the option to make them searchable in Copilot. This works for both new uploads and documents you've already stored. When you ask Evo Docs a question, it understands what you're looking for and finds the most relevant information—especially those hard-to-find details in lengthy documents.
Capabilities and Limitations
What Evo Docs Can Do
Evo Docs lets you chat naturally with your documents:
Search by Content: Ask questions about what's inside your documents, and get accurate, relevant answers
Check What's Available: See which documents you can search, then ask specific questions about them—it's like having a conversation with your files
Best Practices
Ask about the information you need, not the document name.
✅ Try: "What were our Q2 financial results?"
❌ Avoid: "Find the document called 'Q2 Financial Report'"
What Evo Docs Cannot Do
Name Search: You can't search for documents by filename yet—it finds content, not titles
Document Support & Optimisation
Supported File Types
Maximum file size: 50MB per document (this keeps things running smoothly for everyone)
Works brilliantly with: PDFs and Word documents
Also supports: PowerPoint and Excel (though these might be slower)
Use Case Guidance
Perfect for:
Text-heavy documents like HR policies, procedures, and security guides
Reports with lots of written content like investigations or summaries
Less ideal for:
Tables where columns relate to each other
Documents with lots of lists or line items
Coming Soon: We're working on improvements to handle specialised documents better and make structured data and visual content more accurate.
Fair Usage & Management
Your Allowance: 500MB of searchable storage;
Tracking Usage: Collaborate admins can check how much storage your organisation is using through Collaborate's usage reports.